At Medex Conferences, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect the information you provide when you visit our website, register for our conferences, submit abstracts, or interact with our services.
1. Information We Collect
We may collect personal information that you voluntarily provide, including:
- Full Name
- Email Address
- Phone Number
- Institution or organisation
- Country
- Professional details
- Billing information
- Abstracts or presentations
- Enquiry messages
We may also automatically collect technical information such as IP address, browser type, device information, pages visited, and usage statistics.
2. How We Use Your Information
Your information may be used to process registrations, manage abstract submissions, send conference updates, issue certificates, respond to enquiries, improve our services, and send permitted communications about future events.
3. Payment Information
Conference payments are processed through secure third-party payment providers. Medex Conferences does not store your complete debit card, credit card, or banking information.
4. Cookies
Our website may use cookies and similar technologies to improve functionality, remember preferences, analyse traffic, and enhance browsing experience. You can manage cookies in your browser settings.
5. Information Sharing
We do not sell, rent, or trade your personal information. Information may be shared only with trusted service providers who help operate our website and deliver conferences, or when required by law.
6. Conference Recordings
Virtual conference sessions may be recorded for educational, promotional, and archival purposes. By participating, you acknowledge that your name, affiliation, presentation, audio, video, or photographs may appear in conference materials.
7. Data Security
We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, misuse, loss, or disclosure.
8. Data Retention
We retain your information only as long as necessary to manage participation, issue certificates, maintain records, and comply with legal or financial requirements.
9. Third-Party Websites
Our website may contain links to external websites. Medex Conferences is not responsible for the privacy practices of those sites.
10. Your Rights
Depending on applicable law, you may request access to, correction of, or deletion of your personal information, and withdraw consent to marketing communications.
11. Changes to This Privacy Policy
Medex Conferences may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
12. Contact
For privacy questions, contact us at contactus@medexconference.com.
